We are looking for an ambitious Office Administrator to provide us with general office management and secretarial work.
You will be part of a young innovative team of professionals working to maintain order and transparency for our clients’ finances.
Responsibilities:
– Greeting and servicing office visitors;
– Maintaining office phone calls and generic email correspondence in a timely and polite manner;
– Managing Office Stationery, Grocery, and similar requirements;
– Ensuring the office premises is up to standard;
– Handling of office Mail;
– Coordinating with office IT Personnel, Housekeeper, and other servicing personnel;
– Maintenance of Office Petty Cash;
– Organizing meetings and office scheduling services;
– Servicing of Personal Assistance services to company personnel;
– Processing of invoices and Reimbursements including acquiring approvals and processing payments;
– Liaise with facility management vendors, including cleaning, catering and security services including management of contracts and price negotiations;
– Assist colleagues whenever necessary on administrative duties;
– Update calendars and schedule meetings;
– Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges);
– Maintenance of Company general email addresses;
– Assist in administrative spreadsheet reconciliations including Timesheets, Cost Sheets and other items.
Qualifications:
– Qualifications – Diploma or A-Level Standards of education;
– A minimum experience of 1 year in a similar role will be considered as an asset;
– Great attention to detail;
– Excellent knowledge of MS Office;
– Deadline-oriented;
– Strong written and verbal communication skills;
– Strong organizational skills.
